Australian Embassy
The Netherlands

Notarial Services and Official Documents

Notarial Services and Official Documents

 

Notarial and documentation services provided by the Embassy

The Embassy’s Consular and Passport Section is able to provide notarial services such as witnessing signatures, legalising Australian public documents, certifying copies, and swearing oaths or affirmations for affidavits. You can find more information about these services on the Smartraveller website.

Notarial services are available from  Monday to Friday from 09.00-13.00.  Make an appointment for your interview through the button below:

Book an appointment with Australian Embassy, The Hague using SetMore

By booking an appointment you are agreeing to our Privacy Policy: 
The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Embassy’s appointments. Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes. By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT’s behalf for these purposes. If this information is not collected, DFAT’s ability to arrange your appointment will be limited. Your personal information will be handled by Setmore in accordance with Setmore’s Privacy Policy (www.setmore.com/privacy), and by DFAT in accordance with DFAT’s Privacy Policy (http://dfat.gov.au/about-us/about-this-website/pages/privacy.aspx)

 

The Embassy’s requirements for provision of each of these services can be found below:

Witnessing of signatures
  • It is your responsibility to check whether the relevant authority accepts Australian Diplomatic Officers or Australian Consular Officers as an authorised witness for an affidavit, statutory declaration or other official document.

  • Witnessing of signatures must be undertaken by the applicant in person at the Embassy. Make an appointment through the button above. 
  • The applicant must bring the original and unsigned document on which they wish to have their signature witnessed, and a valid photo ID.
  • Witnessing of a signature can be undertaken on attendance and payment of the appropriate fee.
Issuing a Certificate of No Impediment (CNI)
  • Applications for a Certificate of No Impediment must be made by the Australian applicant in person at the Embassy.  Make an appointment through the button above.
  • The Australian applicant must bring a completed but unsigned application form, valid photo ID; and - where relevant – evidence of divorce from or death of previous spouse/s.
  • The provision of a Certificate of No Impediment can be undertaken within 48 hours of receiving the application form and payment of the appropriate fee.
Apostille stamps and authentication of public documents
  • It is your responsibility to check whether the relevant authority requires an Apostille stamp or another form of authentication.
  • Apostilles can only be applied to original public documents with an official signature or seal issued by Australian government departments.
  • Applications for an apostille or authentication can be submitted either in person (make an appointment through the button above) or by post.
  • The provision of an apostille can be undertaken within 48 hours of the Embassy receiving the original document and payment of the appropriate fee.
  • If you wish for your document to be returned by post, you will also need to advise the Embassy of your return address and include payment for return postage costs within your total payment.
Making certified copies
  • Certified copies can be provided either in person (make an appointment through the button above) or by post.
  • You must provide the original document and payment of the appropriate fee.
  • If you wish for your document to be returned by post, you will also need to advise the Embassy of your return address and include return postage costs within your payment .
  • Please note that creation of a certified copy is not the same as an authentication. When certifying a copy, the Embassy will not attest to the validity of the document in question or any signature or seal attached to it. You should check with the relevant authority whether you require additional authentication.

 

 Services not provided by the Embassy

There are a number of Australian official documents which the Embassy does not issue. Please see below for further information.

Visas
  • The Australian Embassy in the Netherlands does not issue visas and is not able to provide advice related to their use or issuance. For more information please consult the Visas, Migration and Citizenship page or the Department of Immigration and Border Protection website.
Citizenship Certificates
Certificates of Births, Deaths and Marriages
  • Australian citizens in need of a Birth Certificate, Death Certificate, Marriage Certificate, or No Record of Marriage Certificate (also called a Single Status Certificate) must obtain these from the Registry of Births, Deaths and Marriages in the relevant State or Territory of Australia.
  • Contact details for the Registries can be found on the Births, Deaths and Marriages Registries page of the Australian Government website. The fees applicable for these certificates are the responsibility of the relevant Registry.
Drivers' licences
  • If you need to extend, renew, replace or reissue your Australian drivers’ licence, please contact the Road Traffic Authority of the State or Territory which originally issued it. You can find the contact details for Australian Road Traffic Authorities on the Drivers’ Licence Renewal pages of the Australian Government website.
  • If you need information about driving in the Netherlands on your Australian licence, or about acquiring a Dutch drivers’ licence, please consult the Living in the Netherlands section.
International Driving Permits
  • Holders of Australian State and Territory Drivers’ Licences may be required, during a licence check, to produce an International Driving Permit (IDP) in addition to their licence. To obtain an IDP, please contact the relevant authority in your State or Territory. You can find details of these authorities on the Smartraveller website.
National Police Checks
  • Australian citizens or (former) residents requiring an Australian police check should contact the Australian Federal Police for a National Police Check.
  • If you require information relating to a specific State or Territory, you can find the relevant contact details on the Police Services page of the Australian Government website. 
Provision of information concerning Australian citizens
  • As a result of Australian privacy legislation, the Australian Embassy is unable to provide any personal information relating to Australian citizens either in the Netherlands or in Australia. The Embassy is also unable to verify identity information contained in passport scans or copies.
  • Please also note that Australia, unlike the Netherlands, does not operate a central registry of citizen’s personal details and addresses. It is therefore not possible for the Embassy to acquire, provide, or verify such information. 

 

Prices and payment details

Fees for the Embassy’s notarial services are set in Australia in accordance with the Consular Fees Act 1955, and are subject to change in line with the relevant exchange rates. For services rendered at the Embassy, fees are payable in Euros and can only be made in cash or with a Dutch debit card "pin" .  When submitting documents via post payment can be made by bank transfer to the Australian Embassy. Bank account information is provided below.

Fees in the Netherlands are in Euros and are as set out below. 

Consular and Notarial Fees per current Exchange rate $A1= € 0.664

Administering an oath of receiving a declaration or affirmation, with or without witness of signature

  €47
Marking an exhibit to an affidavit or declaration in writing
 
  €47
Witnessing a signature or the seal or the signature and seal of an authority or person
 
   €47
Uniting documents and affixing a seal to the fastening
 
   €47
Certifying a copy of a document or part of a document
 
   €47
Applying for an Apostille Stamp
 
   €53
Signing and affixing a seal
 
   €47
Signing a document, or affixing a seal to a document or other article
 
   €47
Effecting or attempting to effect service of a document and issuing a certificate or affidavit of service or attempted service
 
   €47
Witnessing the execution of a will
 
   €47
Issuing a Certificate of No Impediment
 
  €93
Postage for the return of official documents provided to the Embassy for any service listed above
 
  €8.35 

 

Please ensure that documents relating to the notarial services you require from the Australian Government/Embassy/Consulate, are presented in the correct form and that you provide the correct instructions for the notarial service you require. If you are unsure of the legislative requirements relating to the notarial service you require, you should seek independent legal advice. Please note that neither the Australian Government nor the Australian Embassy/High Commission/Consulate in Post/Country guarantees the legal effectiveness of the notarised document or the accuracy of its content. Fees paid for notarial services are non-refundable.

 

 

Please note that payments made by bank transfer must be received before the services will be completed and your documents returned to you. This may require you to make the transfer before applying for the service or travelling to the Embassy.

In all bank transfers to the Embassy please include the applicant’s full name and details of the services required.

Embassy Bank Details
IBAN NL94 DEUT 0511 7954 32
Bank Deutsche Bank
SWIFT/BIC  DEUTNL2N
In the name of

Australian Embassy

The Hague

  

Contact information and opening hours

If you have any questions relating to the Embassy’s notarial or document related services, you can contact the Consular and Passport Services team on 070 310 8200.

If you would like to submit an application for a notarial service by post, please address it to:

Consular and Passport Services
Australian Embassy
Carnegielaan 4
2517 KH, The Hague
Netherlands

If you would prefer to visit the Embassy in person, please note that notarial services opening hours are from Monday to Friday from 0900 to 1300.

Make an appointment for your interview through the button below:

Book an appointment with Australian Embassy, The Hague using SetMore

By booking an appointment you are agreeing to our Privacy Policy: 
The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Embassy’s appointments. Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes. By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT’s behalf for these purposes. If this information is not collected, DFAT’s ability to arrange your appointment will be limited. Your personal information will be handled by Setmore in accordance with Setmore’s Privacy Policy (www.setmore.com/privacy), and by DFAT in accordance with DFAT’s Privacy Policy (http://dfat.gov.au/about-us/about-this-website/pages/privacy.aspx)